OVERVIEW

Defence Tendering can be a daunting and strenuous job for someone unfamiliar with it. This virtual workshop aims to provide a background to defence tendering, including planning, commons faults, and defence expectations.

WHO SHOULD ATTEND

  • Those entering the market and wanting to know more about it.

KEY DETAILS

Mode

Virtual

SEMINAR STRUCTURE
  • Virtual workshops x 4
  • Podcasts x 1
Duration

4 weeks

WHAT TOPICS ARE COVERED?

  • Developing the project capture plan – Including stakeholder map and engagement  plan, competitor analysis, key issues analysis and win themes
  • Essential elements of an ASDEFCON tender response
  • Developing the tender response timeline/process including reviews • Understanding the necessary positions in a tender team – Including bid director, solution architect, bid manager, book manager
  • Understanding how long it will take to develop each response, the size of the team  required, and the likely cost – A shoestring budget will waste your time and whatever money you do spend
  • Development of the Work Breakdown Structure (WBS) and dictionary for the project being tendered – and the what, why, when, who, and how for each work element
  • Traps in responses – The ‘bid diamond’, lack of ‘proofs’, focusing on yourselves  rather than the customer
  • Compliance to the Conditions of Contract, Statement of Work and Functional  Performance Specification/s (for acquisition projects)
  • Matching responses to the assessment criteria
  • How to write a compelling executive summary
  • Cost estimating and pricing the response – ‘Open book’ and cost investigation

EXPECTED OUTCOMES

  • Understand and develop a capture plan – Worked example
  • Understand what’s essential and desirable in an ASDEFCON RFT
  • Learning what’s important in an executive summary
  • Understanding a WBS
  • What are storyboards, response timelines, scheduling and estimating keys, the importance of response reviews and RAM
  • Understanding the necessary roles in a tender team – Large or small
  • How to estimate an RFT response team size based on response window
  • Understanding the pitfalls of tendering to defence from an SME viewpoint

SEMINAR MODULE OUTLINES

TIMING
On Demand

LEARNING MODULE

  • Introduction to seminar and  facilitator 
  • Description of seminar  bundle incl learning outcomes

FORMAT
Podcast

EST. TIME TO COMPLETE
30mins

TIMING
Week 1

LEARNING MODULE

  • The purpose of a Capture  Plan  
  • How does the Capture Plan turn strategy into action  
  • What is the Capture process?  
  • Essential elements of a  Capture Plan

FORMAT
Virtual Workshop

EST. TIME TO COMPLETE
30min, plus 30mins optional chat room participation

TIMING
Week 2

LEARNING MODULE

  • What is the ASDEFCON Suite  of Tendering Documents  
  • How is the suite of documents constructed?
  • What is important to know? 
  • Explanation of terminology 
  • How do I respond?  
  • How will my Tender be assessed?  
  • How do I get clarifications answered?

FORMAT
Virtual Workshop

EST. TIME TO COMPLETE
30mins, plus 30mins optional chat room participation

TIMING
Week 3

LEARNING MODULE

  • Outline / objectives / main  points 
  • What is the ASDEFCON Suite  of Tendering Documents  
  • How is the suite of documents constructed?
  • What is important to know?
  • Explanation of terminology 
  • How do I respond?  
  • How will my Tender be assessed?
  • How do I get clarifications  answered

FORMAT
Virtual Workshop

EST. TIME TO COMPLETE
30mins, plus 30mins optional chat room participation

TIMING
Week 4

LEARNING MODULE

  • What is important in an  Executive Summary 
  • Understanding how to  develop WBS 
  • Estimating and pricing overview – why so much detail 
  • What is required to respond to each volume and TDR 
  • Case Study

FORMAT
Virtual Workshop

EST. TIME TO COMPLETE
30mins, plus 30mins optional chat room participation

TOTAL COURSE DURATION

4.5 hours instructions

FACILITATORS

Dale is an executive Leadership and Strategy Development capability specialist in Program Management and Business Development for Defence and Commercial opportunities. He has been responsible for the end to end pursuit and capture of international and domestic opportunities in the product/acquisition and services sectors from opportunity identification to contract execution. Dale has extensive experience in Portfolio Management of complex technical projects by multi-disciplinary teams in Commercial and Government organisations including delivery of performance incentivised contracts. He has demonstrated customer, supplier, partner and subcontract relationship management expertise including company representation at an executive level with proven influencing, negotiating, communication and problem-solving skills. Dale has over 30 years of experience in the Defence, Maritime and  Commercial sectors.

COURSE SCHEDULE

EOI cut-off: 15 September

Successful applicants notified: 16-23 September

Course joining instructions issued: 23 September

Course timing: 7 – 28 October – Weekly 1-hour workshops on a Thursday. Time TBC.

The Defence Ready Seminar Series is being delivered thanks to funding and collaboration with the Centre for Defence Industry Capability (CDIC) and, for each seminar, forty (40) funded places are being made available to SMEs.

The Defence Department has set very clear guidance around the criteria for access to one of the forty funded places within each of the thirteen courses, and priority will be given to Hunter and regional-NSW based SMEs, building capability to potentially partner on Defence projects in the future.

With the full seminar series rolling out over the next twelve-months, Hunter Defence will be scheduling ongoing communications as each course gets close to commencing. If your organisation has been successful in achieving a funded place in one of these courses, Hunter Defence will let you know three (3) weeks before your selected seminars(s) of interest are due to start.

EOI Hunter Defence Readiness Seminar - Launch Ready
Do you currently work in defence? *
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The inclusions and time required to participate within each seminar range in length from 4 hours–14 hours and are spread over weeks/months. Will you be able to commit to completing the course? *
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