Defence Industry Business Continuity Essentials

OVERVIEW

Suppliers entering the defence sector are faced with several business decisions in relation to streamlining their management system. Most companies have been certified to AS/NZS 9001:2016 and, for defence primes, this is the basic ‘entry ticket’.

Business Continuity Planning (BCP) has become front of mind among all levels of government and the private sector, particularly since recent pandemic and bush fire-related business disruptions.

This virtual workshop will fast-track your:

Ability to create a BCP for your own company, which is generally a tender response requirement to be able to work as a vendor for defence
Ability to understand how BCP fits in the broader defence sector’s internal processes and how defence (as many other Australian government agencies) has been challenged by recent disasters in terms of their own business continuity capability, including supply chain disruptions

WHO SHOULD ATTEND

Those with little or no knowledge of the defence market and wishing to discover if it may be for them
Those entering the defence market and wanting to know more about it
Those already in the defence market and now needing specific skill areas

This seminar is relevant to all levels, from Explorer to Expert. The reliability of the defence supply chain is critical to an enduring defence capability. SMEs need to be aware of their responsibility to ensure continuity of service delivery and their obligations to meet schedule and budget demands under adverse circumstances.

KEY DETAILS

Mode

Virtual

SEMINAR STRUCTURE

Virtual workshops x 6
e-Learning x 1
Podcasts x 1

Duration

4 weeks

WHAT TOPICS WILL BE COVERED?

Introduction to the business as usual 8-step wheel of best practice Business Continuity Management (BCM)©, any standards (e.g., ISO 22301) translating risk appetite into clear business continuity (BC) objectives, understanding key operational risks and how to categorise them based on consequence and documenting a user-friendly risk matrix
How to create multi-disciplinary BCP teams across three disaster phases and achieve buy-in and enthusiasm from staff and managers to play a role in these
Seeking guidance from executives to agree on time-crucial processes, collecting each department’s continuity requirements, initial (manual) workarounds and related Maximum Tolerable Periods of Disruption (MTPDs) through the use of concise workshops and simple templates
Creating a BCP-on-a-Page and determining Recovery Time Objectives (RTOs) and Recovery Point Objectives (RPOs) for key resources
Developing a toolkit style activation plan, including appropriate incident notification tools, quick reference cards and integrated IT disaster recovery procedures
Where to store the BCP securely but easily accessible, even if your systems are down or your building is inaccessible
Developing staff awareness about their BCP role before/during/after an incident
How to facilitate BCP tests and rehearsals, including believable scenarios
Maintaining your BCP and keeping the process alive and compliant with relevant requirements

EXPECTED OUTCOMES

Understanding how to identify operational risks applicable to defence industry SMEs and keep related documentation concise
Learn how to prioritise your time-critical business processes, related continuity strategies/provisions/resources and initial (manual) workarounds
Document tolerable periods of disruptions and other recovery objectives (e.g.. MTPDs, RTOs and RPOs)
Combine your continuity procedures into a simple ‘BCP on a page’ and handy quick reference cards
Learn how to test the plan and train your staff in their BCP team role during an actual disruption

SEMINAR MODULE OUTLINES

Introduction

TIMING
On Demand

LEARNING MODULE

Introduction to seminar and facilitator
Description of seminar bundle incl learning outcomes

FORMAT
Podcast

EST. TIME TO COMPLETE
30mins

Workshop 1

TIMING
Week 1

LEARNING MODULE

BC objectives
Risk Assessment

FORMAT
Virtual Workshop

EST. TIME TO COMPLETE
60min bump in, plus 30 mins optional chat room participation

Workshop 2

TIMING
Week 2

LEARNING MODULE

BC Facilitator nomination
BC team structure

FORMAT
Virtual Workshop 2

EST. TIME TO COMPLETE
60min bump in, plus 30 mins optional chat room participation

Module 1

TIMING
Week 3

LEARNING MODULE

Instructions for completion of templates, including:

Time-critical business process examples
Business Impact Analysis (BIA)
BCP-on-a-page

FORMAT
e-Learning Video

EST. TIME TO COMPLETE
45 min video
75 min individual work

Workshop 3

TIMING
Week 4

LEARNING MODULE

Review of completed templates and sharing of work-arounds and continuity strategies with other delegates

FORMAT
Virtual Workshop 3

EST. TIME TO COMPLETE
60min bump in, plus 30 mins optional chat room participation

Workshop 4

TIMING
Week 5

LEARNING MODULE

Documenting the BCP
Quick Reference Cards

FORMAT
Virtual Workshop 4

EST. TIME TO COMPLETE
60min bump in, plus 30 mins optional chat room participation

Workshop 5

TIMING
Week 6

LEARNING MODULE

Instructions for completion of templates, including:

BCP Training and Awareness
BCP Test and Exercises
Reviewing the BCP

FORMAT
Virtual Workshop 5

EST. TIME TO COMPLETE
60min bump in, plus 30 mins optional chat room participation

Post-course Review

TIMING
1 month after week 6

LEARNING MODULE

Post-course review

FORMAT
Closed Virtual Workshop

EST. TIME TO COMPLETE
60min chat room session

TOTAL COURSE DURATION

12 hours instruction

FACILITATORS

Ms Rinske Geerlings

Rinske was awarded Risk Consultant of the Year 2017 by the RMIA, Outstanding Security Consultant of the Year 2019 Finalist by the OSPAs and BPW Businesswoman 2010-2013. She is an internationally known consultant, speaker and certified Business Continuity, Information Security & Risk Management trainer.

She draws on more than 20 years’ experience across Australia, New Zealand, Asia, Africa, South America and Europe.

Rinske has been changing the way organisations ‘plan for the unexpected’. Her facilitation skills enable organisations to achieve their own results and simplifying their processes. She applies a fresh, energetic, fun, practical, easy-to-apply, innovative approach to Business Continuity Planning (BCP), Security, Risk and Disaster Recovery... topics often perceived as dull and cumbersome.