OVERVIEW

Suppliers entering the Defence sector are faced with several business decisions in relation to streamlining their management system. Most companies have been certified to AS/NZS 9001:2016 and for Defence primes, this is the basic ‘entry ticket’.

Business Continuity Planning (BCP) has become front of mind amongst all levels of Government and the private sector, particularly since recent pandemic and bush fire-related business disruptions. This virtual workshop will fast-track your:

  • Ability to create a BCP for your own company, which is generally a tender response requirement to be able to work as a vendor for Defence
  • Ability to understand how BCP fits in the broader Defence sector’s internal processes and how Defence (as many other Australian Government agencies) has been challenged by recent disasters in terms of their own Business Continuity capability including supply chain disruptions.

WHO SHOULD ATTEND

This seminar addresses the "Explorer", "Exponent" and "Expert" which we define as:

  • For those with little or no knowledge of the Defence market and wishing to discover if it may be for them.
  • For those entering the Defence market and wanting to know more about it.
  • For those already in the Defence market and now needing specific skill areas.

This seminar is relevant to all levels from Explorer to Expert. The reliability of the Defence Supply chain is critical to an enduring Defence capability. SMEs need to be aware of their responsibility to ensure continuity of service delivery and their obligations to meet schedule and budget demands under adverse circumstances.

INFORMATION

Mode

Virtual

SEMINAR STRUCTURE
  • Virtual Workshops x 6
  • e-Learning x 1
  • Podcasts x 1
Duration

4 Weeks

THIS SEMINAR BUNDLE WILL ADDRESS

The seminar will cover the following:

  • Introduction to the Business As Usual 8-step ‘wheel’ of best practice Business Continuity Management (BCM)©, any standards (eg ISO 22301) translating risk appetite into clear Business Continuity (BC) Objectives, understanding key operational risks and how to categorise them based on consequence and documenting a user-friends Risk Matrix
  • How to create multi-disciplinary BCP teams across 3 disaster phases, and achieve buy-in and enthusiasm from staff and managers to play a role in these
  • Seeking guidance from executives to agree on time0cricial processes, collecting each department’s continuity requirements, initial (manual) work-arounds and related Maximum Tolerable Periods of Disruption (MTPDs) through the use of concise workshops and simple templates
  • Creating a BCP-on-a-Page and determining Recovery time Objectives (RTOs) and Recovery Point Objectives (RPOs) for key resources
  • Developing a ‘toolkit’ style activation plan including appropriate incident notification tools, Quick Reference Cards and integrated IT Disaster Recovery procedures
  • Where to store the BCP securely but easily accessible, even if your systems are down or your building is inaccessible
  • Developing staff awareness about their BCP role before/during/after an incident
  • How to facilitate BCP tests and rehearsals including believable scenarios
  • Maintaining your BCP and keeping the process ‘alive’ and compliant with relevant requirements.

EXPECTED OUTCOMES

  • Understanding how to identify operational risks applicable to Defence industry SMEs and keep related documentation concise
  • Learn how to prioritise your time-critical business processes, related continuity strategies/provisions/resources and initial (manual) work-arounds
  • Document tolerable periods of disruptions and other recovery objectives (i.e. MTPDs, RTOs and RPOs)
  • Combine your continuity procedures into a simple ‘BCP on a page’ and handy Quick Reference Cards
  • Learn how to test the plan and train your staff in their BCP team role during an actual disruption.

SEMINAR MODULES OUTLINE

TIMING
On Demand

LEARNING MODULE

  • Introduction to seminar and  facilitator 
  • Description of seminar bundle incl learning outcomes

FORMAT
Podcast

EST. TIME TO COMPLETE
30mins

TIMING
Week 1

LEARNING MODULE

  • BC objectives
  • Risk Assessment

FORMAT
Virtual Workshop

EST. TIME TO COMPLETE
60min bump in, plus 30 mins optional chat room participation

TIMING
Week 2

LEARNING MODULE

  • BC Facilitator nomination
  • BC team structure

FORMAT
Virtual Workshop 2

EST. TIME TO COMPLETE
60min bump in, plus 30 mins optional chat room participation

TIMING
Week 3

LEARNING MODULE

Instructions for completion of templates, including:

  • Time-critical business process examples
  • Business Impact Analysis (BIA)
  • BCP-on-a-page

FORMAT
e-Learning Video

EST. TIME TO COMPLETE
45 min video
75 min individual work

TIMING
Week 4

LEARNING MODULE

Review of completed templates and sharing of work-arounds and continuity strategies with other delegates

FORMAT
Virtual Workshop 3

EST. TIME TO COMPLETE
60min bump in, plus 30 mins optional chat room participation

TIMING
Week 5

LEARNING MODULE

  • Documenting the BCP
  • Quick Reference Cards

FORMAT
Virtual Workshop 4

EST. TIME TO COMPLETE
60min bump in, plus 30 mins optional chat room participation

TIMING
Week 6

LEARNING MODULE

Instructions for completion of templates, including:

  • BCP Training and Awareness
  • BCP Test and Exercises
  • Reviewing the BCP

FORMAT
Virtual Workshop 5

EST. TIME TO COMPLETE
60min bump in, plus 30 mins optional chat room participation

TIMING
1 month after week 6

LEARNING MODULE

  • Post-course review

FORMAT
Closed Virtual Workshop

EST. TIME TO COMPLETE
60min chat room session

TOTAL COURSE DURATION

12 Hours

FACILITATORS

Rinske was awarded Risk Consultant of the Year 2017 by the RMIA, Outstanding Security Consultant of the Year 2019 Finalist by the OSPAs and BPW Businesswoman 2010-2013. She is an internationally known consultant, speaker and certified Business Continuity, Information Security & Risk Management trainer.

She draws on more than 20 years’ experience across Australia, New Zealand, Asia, Africa, South America and Europe.

Rinske has been changing the way organisations ‘plan for the unexpected’. Her facilitation skills enable organisations to achieve their own results and simplifying their processes. She applies a fresh, energetic, fun, practical, easy-to-apply, innovative approach to Business Continuity Planning (BCP), Security, Risk and Disaster Recovery... topics often perceived as dull and cumbersome.

COURSE SCHEDULE

EOI Cut-Off: 01 February 2022

Successful Applicants Notified: 09 February 2022

Course Joining Instructions Issued: 09 February 2022

Course Timing: 23 February – 16 March 2022 – weekly 1-hour workshops on a Wednesday. Time TBC.

The Defence Ready Seminar Series is being delivered thanks to funding and collaboration with the Centre for Defence Industry Capability (CDIC) and, for each seminar, forty (40) funded places are being made available to SMEs.

The Defence Department has set very clear guidance around the criteria for access to one of the forty funded places within each of the thirteen courses, and priority will be given to Hunter and regional-NSW based SMEs, building capability to potentially partner on Defence projects in the future.

With the full seminar series rolling out over the next twelve-months, Hunter Defence will be scheduling ongoing communications as each course gets close to commencing. If your organisation has been successful in achieving a funded place in one of these courses, Hunter Defence will let you know three (3) weeks before your selected seminars(s) of interest are due to start.

EOI Hunter Defence Readiness Seminar - Launch Ready
Do you currently work in defence? *
What seminar series topics are you interested in attending? *
The inclusions and time required to participate within each seminar range in length from 4 hours–14 hours and are spread over weeks/months. Will you be able to commit to completing the course? *
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